Friends of P. S. 166, Inc.

132 W. 89th Street

New York, NY 10024

Minutes of the Board meeting 2 October 2002.

Attending: Mary Beth Walsh, Shelley Callender, Ira Gershenhorn, John Davidge (secretary).

TOPICS DISCUSSED

  1. Minutes Ratified. The minutes of 14 April 2002 as submitted by the Secretary were ratified with one typographical correction.
  2. Ratify Prior Executive Appointment and other Board Issues. The board unanimously ratified the prior executive appointment by Mary Beth of Ira to the position of Treasurer. Further, it was determined to appoint Franchesca Grifo to the board if she accepts. Additionally, Mary Beth will ask Jennifer Freeman if she would consider joining the board. The board approved with gratitude the signed resignations of Karla Fittipaldi, and Aurora Caamano.
  3. Administrative Issues of the Board. There was discussion as to how to keep the budget process responsive to the wishes of the Friends of P. S. 166 constituency. An additional issue relating to financial controls was discussed. There was a consensus of the board that a by-law enhancement could best address these issues. John will draft language for the board's consideration. Mary Beth will get current PTA by-laws to John to serve as a model.
  4. Draft Budget and Voucher Approval. The board discussed adopting the budget presented by the Treasurer which reflects the resource utilization desires of the board as derived from its constituency. The board adopted the budget, and further authorized the Treasurer to make disbursements as authorized by the budget. The board approved the Treasurer's disbursement of funds as reflected in the budget, upon the submission of proper vouchers, and in compliance with the financial controls of two check signers. Specifically discussed for disbursement were expenses related to fund raising and teachers discretionary fund.
  5. Voucher Form. Ira and Shelley are going to work on a form.
  6. Tax Id and other filings. John read from a memo dated 15 July 2002 to Mary Beth about required filings. One of these, ST-1192, would lead to acquiring the tax exempt id. The other two, CHAR410 and CT-247 are for NYS Charities Registration and Corporate Tax exemption. John will try to move these along, specifically, the ST-1192. Ira needs to provide exhibits for the CHAR410. He thinks he can do that work this weekend.
  7. Board Members. Discussed additional outside board members. This will go on the Agenda for the next Board meeting.
  8. Next Meeting. Mary Beth tentatively said to consider before the next Executive Committee meeting.
  9. Summary of To Do / Action Items:

John: 1) Draft by-laws; 2) Move ST-1192.

Mary Beth: 1) PTA by-laws to John.

Ira: 1) Financial reporting required for CHAR410. (He has the forms for this.)

Shelley / Ira: Voucher form.